PREQUALIFICATION AND REGISTRATION OF FIRMS
PROCEDURE FOR PREQUALIFICATION OF FIRMS
To ensure the procurement of best quality and timely supply of store
material, the following procedure of prequalification of firms is observed:
- 1. The firm is required to apply on prescribed form available from
Material Management Directorate, LESCO HQ, on payment of Rs.100/- (Rupees
one hundred only) which is non-refundable.
- All the firms are required to supply the attested photocopies of the
following documents along with the application form.
Additional documents to be submitted by Agents to Foreign Principals:
- Declaration of sole Proprietorship/Partnership Deed, Article of
Association, as the case may be,
Bank certificate regarding financial stability/capacity.
- Income Tax Registration Certificate with T.I.R./G.I.R. No. and
amount of the latest assessment.
- Attested photostat copies of latest Electricity charges bill with
receipt of payment, if WAPDA consumer.
- Attested photostat copies of letter(s) of registration with other
Original Agency agreement (alongwith a photostat copy) executed
between the applicant firm and its Foreign Principals, duly authenticated
as under by the Commercial Attache/Trade Mission of the country
concerned in Pakistan:
“Certified that M/s are bonafide manufacturer of the materials
stated in this agreement executed with their Pakistani Agents M/s
Additional documents to be submitted by Manufacturers/ Fabricators:
“Certified that M/s are the sole exporters from (country)
of the material stated in the agreement executed with their Pakistani
Agents M/s .
The said materials are manufactured by M/s in our country”
- Letter of registration of factory under the Factory’s Act.
- Ownership Deed/Lease Deed if the factory is owned or has been
obtained on lease by the firm.
- Latest receipted treasury challans for payment of excise duty/sales
tax into Government treasury.
On receipt of the application, the Prequalification Committee visits
the premises of the firm applying for prequalification as manufacturer
as new firm or for renewal. While carrying out checking of the firm, the
following facts are taken into consideration
- Technical staff (skilled/unskilled)
- Installed Machinery/Testing Facilities
The firms are required to detail some responsible employee to explain
and show the actual manufacturing process. All firms which have necessary
manufacturing equipment and testing facilities are prequalified provisionally
for one year. After their actual performance, the prequalification is
renewed for three years (or lesser period as decided by the Prequalification
Committee). The cases of such firms which lack some manufacturing equipment
or testing facilities are deferred till they make up the deficiency and
request for revisit.
Prequalification of all the firms is renewed after expiry of previous
renewal to ensure that they take proper interest for further improvement.
APPROVAL OF REGISTRATION
After the prequalification of the firm, the application of the firm
for Registration is considered. The Approval or Registration is valid
from the date of issue of letter of Registration till the end of the financial
year in which the letter of registration is issued irrespective of the
period left for operation during that financial year. Renewal of Registration
is granted on the year-to-year basis for the duration of each financial
year, subject to satisfactory performance of the firm in the previous